All News / Public Notices

Position Open


Nebraska Extension – Greeley County Office Manager
The Office Manager is responsible for maintaining the efficient operation of the Nebraska Extension Office in Greeley County through performing administrative and clerical support functions. This requires professional and helpful interaction with staff and clientele while maintaining a high level of confidentiality and adherence to state, university, and county program guidelines.

SUPERVISION/REPORTING: This position is supervised by the University of Nebraska Extension Lead Educator and reports to both the Lead Educator and the Central IV Extension Board.

QUALIFICATIONS
•Minimum of a high school diploma or GED
•Preferred at least two years of experience and/or associate’s degree in business, officemanagement, or related field
•Excellent working knowledge of Microsoft Office Suite, ability to manage databases andfinances, develop and maintain web pages and social media, use of general officeequipment, and other applications as needed
•Highly organized and detail-oriented
•Ability to work both independently and as a team member
•Capability to solve problems proactively
•Ability to manage time effectively and prioritize workload
•Excellent written and verbal communication skills
•Outstanding people skills and a positive customer service attitude
•Ability to relate well to both youth and adults
•Available to work nights and weekends on rare occasions (mostly during county fair, thesetimes will be arranged and agreed upon in advance)
•Valid Nebraska driver’s license
•Must pass a criminal background check and the 4-H volunteer screening

PREFERRED KNOWLEDGE
•Understanding of the mission and purpose of Nebraska Extension
•General knowledge of the 4-H youth development program and other program areas
•Knowledge of and experience with bookkeeping and financial management
•Ability to research and locate university publications
•Ability to proofread and edit office communications

SPECIFIC DUTIES: These duties will be completed throughout the year; some duties will occur more frequently than others.
Financial Management
•Prepare quarterly and annual financial reports
•Maintain an accurate record of Extension Board members, agendas, and minutes
•Send correspondence to Extension Board members
•Ensure timely public meeting notices for Extension Board meetings
4-H Youth Development Program
•Keep up to date on current 4-H rules and regulations for Nebraska and Greeley County • Maintain enrollment and project records using the statewide program for 4-H members and volunteers • Communicate dates, deadlines, and other necessary information to 4-H families via traditional and electronic methods • Support the 4-H Council and clubs in meeting the Nebraska State 4-H and IRS requirements • Support Extension staff in their supervision and guidance to 4-H volunteers • Maintain an accurate inventory, order, and distribution of 4-H manuals and materials • Provide support to the 4-H Council financials • Maintain an accurate record of 4-H Council members, agendas, and minutes • Send correspondence to 4-H Council members • Keep an accurate record of required statistical data for the County Fair, Contests, Events, & Nebraska State Fair*
•Annually update the Central IV 4-H Fair Book
•Manage State Horse Show, PASE, Communication Arts Contests and State Fair entries
•Enter data into the appropriate statewide 4-H fair management program
•Manage the mailings, collection, and ordering of fair awards
•Collect and organize animal identification affidavits
•Collect and organize county fair entries
•Prepare the superintendent’s supplies
•Prepare show programs
•Provide support for the county fair
Other
•Professionally assist telephone and walk-in clientele
•Maintain positive stakeholder relationships
•Handle logistics of select programs (e.g. copies, registration, locations, etc.)
•Keep up to date educational information and materials
•Order and keep inventory of for sale items
•Keep accurate records and receipt of all for sale items
•Maintain equipment inventory, both county and university inventories
•Maintain fairgrounds calendar and assist with scheduling.
•Keep the website and social media pages up to date and accurate*
•Enter evaluation survey data

Track monthly tax account expenditures and revolving account transactions

  • Prepare and submit claims to County Commissioners.
  • Meet the accounting procedures and audit requirements of Greeley County and the
    University of Nebraska–Lincoln

    OTHER CONSIDERATIONS:
    •Due to close work with children and use of county and state equipment and facilities, this position requires a clean driving record and an absence of alcohol, drug, child safety, and criminal history. • This position will be approximately 16-18 hours per week. • Some schedule flexibility is required during large Extension events, such as the county fair, which will be scheduled in coordination with the Extension team. • An orientation/training and probationary period exists for new hires.

  • Location: Based in Nebraska Extension Office at the Greeley County Courthouse, 101 South Kildare in Greeley, Nebraska Hours: This is a part time position for 15-18 hours per week. Ideal office hours are Monday, Wednesday and Friday. Occasional evening/weekend hours may be required. Salary: This is a county-funded position. Salary dependent upon experience.
  • To Apply: Cover letter, resume, and names of three references with contact information should be emailed to Kayla Hinrichs at khinrichs3@unl.edu For further questions, please contact Kayla at 308-728-5071. Application review will begin June 24, 2026. The position will remain open until a suitable candidate is found.
  • Network with other Extension office managers
  • Pursue professional development opportunities (e.g. Front Door Forum)
  • Assist the Extension team as necessary to include preparing for programming/events
    occurring in the county
  • Maintain office dress code and professionalism
  • Other duties as assigned

Scroll to Top